How to Use This Invoice Generator
Creating professional invoices is essential for freelancers and contractors who need to get paid on time. Our free invoice generator makes it simple to create, customize, and download professional invoices in minutes. No sign-up required, no watermarks, completely free.
Enter Your Details
Add your business name, address, and contact information. Then fill in your client's details and their billing address. This information forms the header of your professional invoice.
Add Line Items
List each service or product with its description, quantity, and rate. Our invoice generator automatically calculates totals, subtotals, taxes, and final amounts.
Set Payment Terms
Define invoice due dates, payment methods, and terms. Add a payment deadline to encourage timely payment from your clients. Include any late payment penalties if desired.
Add Your Business Logo
Upload your business logo to appear on every invoice. A professional logo makes your invoices instantly recognizable and reinforces your brand identity with clients.
Download as PDF
Click the download button to save your invoice as a professional PDF file. Send it directly to your client or keep it for your records.
Why Professional Invoices Matter for Freelancers
A professional invoice isn't just a request for payment—it's a reflection of your business. Here's why it matters:
- Payment clarity: Clear invoices get paid faster. Clients know exactly what they owe and when.
- Professional credibility: A well-formatted invoice makes your business look established and professional.
- Legal protection: Invoices serve as proof of agreement between you and your client for accounting and dispute resolution.
- Tax records: Professional invoices are essential for tax filing and bookkeeping.
- Payment tracking: Numbered invoices help you track which payments you've sent and received.
- Late payment prevention: Clear terms and due dates reduce payment delays.
What to Include in Your Freelance Invoices
Our invoice generator includes all essential elements for professional freelance invoicing:
- Business logo: Upload your logo to appear on invoices for brand recognition
- Invoice number: A unique identifier for tracking and reference
- Your business information: Name, address, phone, and email
- Client information: Their name, address, and contact details
- Invoice date: When the invoice was created
- Due date: When payment is expected
- Itemized services: Description of work, quantity, rate, and amount
- Subtotal and taxes: Automatically calculated totals
- Payment terms: How and where to send payment
- Notes: Any additional information or special terms
Pro Tip: Brand Your Invoices with a Logo
Uploading your business logo to your invoices creates a professional appearance and reinforces brand recognition with clients. Your logo appears at the top of the invoice on both screen preview and printed versions. Supported formats: PNG, JPG, and GIF (max 2MB). A high-quality logo instantly elevates the perceived professionalism of your invoice.
Tips for Getting Paid Faster
- Send invoices promptly: Don't wait—send invoices on the same day you complete the work
- Make payment easy: Offer multiple payment methods (credit card, bank transfer, PayPal)
- Set clear due dates: Net 15 or Net 30 are standard; be consistent with all clients
- Include bank details: Make it easy for clients to pay by including your banking information
- Add late payment terms: Consider mentioning interest on overdue invoices to encourage timely payment
- Follow up: Send a friendly reminder a few days before the due date
- Keep copies: Archive all invoices for accounting and tax purposes
Brand Your Invoices with Your Logo
One of the best ways to make your invoices stand out is to include your business logo. Our invoice generator makes it easy to upload and customize your logo on every invoice you create.
- Simple upload: Click "Upload Business Logo" and select your image file
- Instant preview: See how your logo looks on the invoice immediately
- Multiple formats: Supports PNG, JPG, and GIF files up to 2MB
- Professional appearance: Logo displays prominently on both screen and printed invoices
- Easy removal: Remove or replace your logo anytime with a single click
- Customizable sizing: Adjust logo size directly in the code for print optimization
Our invoice generator is completely free and works right in your browser. No installation, no sign-ups, no hidden fees. Create as many professional invoices as you need, add your logo for brand recognition, download them as PDFs, and focus on growing your freelance business.